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Privacy Policy

Privacy Policy

This Privacy Policy explains how personal data of visitors and contributors to the Future UNILAB website (futureuni.uj.edu.pl, “the Website”) is processed.

1. Personal Data Controller

The Controller, i.e. the legal person responsible for the way your personal data is processed, is Uniwersytet Jagielloński (Jagiellonian University), seated at Gołębia 24, 31-007 Kraków, Poland.

Matters concerning the Website are handled by the Office of the Rector’s Proxy for Cooperation within the Framework of Una Europa, which you can contact via:

  • post: ul. Gołębia 24 (Collegium Novum, room 5), 31-007 Kraków, Poland
  • e-mail: una.europa@uj.edu.pl

2. Data Protection Officer (DPO)

The Controller has appointed a Data Protection Officer, whom you can contact about any matter concerning your personal data and its processing:

  • e-mail: iod@uj.edu.pl
  • phone: +48 12 663 12 25
  • post: ul. Gołębia 24, 31-007 Kraków, Poland

3. Purposes and legal bases of processing

a) “Share Your Ideas” form
When you submit a contribution, we process your name, academic title, affiliation, e-mail address and the content of your contribution. We use them to collect and analyse ideas about the university of the future within the Future UNILAB project, carried out by the Jagiellonian University in the Una Europa alliance, and to contact you about your contribution if needed. The legal basis is your consent (Art. 6(1)(a) GDPR).
[If applicable: Your name, title and affiliation will be published together with your contribution only if you give separate consent to do so.]

b) Reaction Wall (Agree / Not Sure / Disagree)
Votes are counted anonymously. We do not link votes to your identity. [Do potwierdzenia: jeśli wtyczka zapisuje IP lub ciasteczko, żeby blokować wielokrotne głosowanie, należy to tutaj opisać. Podstawą jest wtedy art. 6 ust. 1 lit. f RODO, czyli prawnie uzasadniony interes w postaci rzetelności wyników.]

c) Website operation and security
We process technical data such as IP addresses and server logs to keep the Website running, diagnose technical problems, ensure security, including detecting automated programs that overload the server, and compile general statistics. The legal basis is the Controller’s legitimate interest (Art. 6(1)(f) GDPR).

4. Disclosure of personal data and consequences of not providing it

Using the Website does not require you to provide any personal data. Providing data in the “Share Your Ideas” form is voluntary but necessary to submit a contribution. If you do not provide it, you will not be able to submit a contribution or be contacted about it.

5. Retention period

  • Form data is retained until the end of the Future UNILAB project or until you withdraw your consent, whichever comes first. After that, it is kept only for the period required by law or project funding rules for archiving purposes [do potwierdzenia: np. 5 lat od zakończenia projektu].
  • Server logs are retained for [okres, np. 12 miesięcy].
  • Cookies are retained for the periods described in section 9.

6. Recipients of personal data

Your personal data may be accessed by authorised employees and associates of the Jagiellonian University. It may also be made available to entities providing IT and hosting services to the University, to the extent necessary to maintain the Website and under data processing agreements, and to public authorities entitled to receive it by law.
[Optional: The content of contributions may be shared with Una Europa partner universities in anonymised form only.]

7. Transfers outside the European Economic Area

Data submitted through the “Share Your Ideas” form is not transferred outside the European Economic Area.

The Website embeds videos from YouTube, a service provided by Google Ireland Limited. When you play an embedded video, Google may process data about your device and activity, including transfers to Google LLC in the USA. Such transfers are based on the EU-US Data Privacy Framework. Google’s processing is governed by its own privacy policy: https://policies.google.com/privacy.

8. Your rights

Under the GDPR, you have the right to:

  • access your personal data and obtain information about its processing;
  • rectify your data;
  • have your data erased, unless further processing is necessary to comply with a legal obligation or to establish, exercise or defend legal claims;
  • restrict processing;
  • data portability, for data processed on the basis of consent;
  • object to processing based on the Controller’s legitimate interest;
  • withdraw your consent at any time, without affecting the lawfulness of processing carried out before withdrawal. You can do so by e-mail to [adres e-mail Biura] or by post to the address in section 1.

If you believe that the processing of your personal data infringes the GDPR, you have the right to lodge a complaint with the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych), ul. Stawki 2, 00-193 Warszawa, Poland.

Your personal data is not subject to automated decision-making, including profiling.

9. Cookies

The Website uses cookies, i.e. small text files saved on your end device if your browser allows it. A cookie usually contains the name of the domain it comes from, its expiration time and a randomly generated identifier.

The Website uses:

  • Session cookies, which are deleted when you close your browser.
  • Persistent cookies, which remain on your device until they expire or you delete them.

They serve the following purposes:

  • Essential cookies, needed for the Website and its features to work, e.g. security tokens for the form and the Reaction Wall.
  • Third-party cookies from YouTube (Google Ireland Limited), set when you play an embedded video.
  • [Jeśli dotyczy: Analytics cookies from Google Analytics (Google Ireland Limited), used to compile anonymous statistics of visits. These are used only with your consent.]

You can limit or disable cookies in your browser settings. If you do, the Website will still be usable, except for functions that by their nature require cookies.

10. Links to other websites

The Website contains links to other websites, including those of Una Europa and its partner universities. The Jagiellonian University is not responsible for the privacy policies of those websites.

11. Changes to this Privacy Policy

We may update this Privacy Policy, for example when new features are added to the Website. The current version is always available on this page.